The Yacht Club AGM 2021

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AGM PARTICIPATION AND VOTING

 

The following electronic platforms will be employed to facilitate the AGM:

  • A video conferencing facility providing video, live presentation material, and audio.
  • An AGM management application to facilitate attendance, voting, and the distribution of documents.

 

VIDEO CONFERENCE

 

THE LIVE VIDEO STREAM FOR THE ADJOURNED AGM WILL BE ACTIVE ONE HOUR IN ADVANCE OF THE SCHEDULED MEETING AND MEMBERS ARE REQUESTED TO CONNECT TO THE MEETING AT LEAST 30 MINS PRIOR TO ITS START.

 

CLICK HERE TO LINK TO LIVE VIDEO CONFERENCE FACILITY

You need to validate and test your video conference configuration as early as possible and BY NO LATER THAN 25 2021.  The test link will be available from 24 May 2021.

During the test you should be able to see a video feed, with sound.

CLICK HERE TO TEST VIDEO CONFERENCE FACILITY

 

VOTING PLATFORM

 

We hereby ask owners to ensure that they have installed the latest version of the MeetingPal application on their devices (Version 2.6.7) and to register on the MeetingPal app well in advance of the Adjourned Meeting. Please ensure that you register with the email address on which you have received the notice.

 

MeetingPal is an AGM registration, attendance, voting, and document distribution platform supported by Android, iPhone, and web browser interfaces.

You need to download, register and login to the MeetingPal application by NO LATER THAN 25 MAY 2021.   Be sure to register using the email address that your invitation was sent to.

If you wish to appoint a proxy (i.e. children, lawyers etc), the proxy must also download and install the MeetingPal app and register with the email address as per the proxy form.

 

MeetingPal Instructions:

Using an Apple Phone Using an Android Phone

Using a Computer

a) Visit the Apple App Store from your phone.

b) Search for MeetingPal

c) Download MeetingPal the App onto your phone  and open the MeetingPal app on your phone.

d) Register yourself using the email address that is  on record, i.e. the email address to which the      meeting invitation was sent, and / or on which    you receive your levy account.

e) Ensure that your email address is correct, contains no spaces and that you click “Accept Terms and Conditions”, and then click “Sign Up”

a) Visit the Google Play Store from your phone

b) Search for MeetingPal

c) Download MeetingPal the App onto your phone    and open the MeetingPal app on your phone.

d) Register yourself using the email address that is  on record, i.e. the email address to which the meeting invitation was sent, and / or on which  you receive your levy account.

e) Ensure that your email address is correct,          contains no spaces and that you click “Accept Terms and Conditions” and then click “Sign Up”

a) Open your web browser (Chrome/ Safari/ MS Edge/ Opera/ Mozilla/ Firefox etc.

b) Visit https://meetingpal.processpal.io

c) Register yourself using the email address that is on record, i.e. the email address to which the meeting invitation was sent, and / or on which you receive your levy account.

d) Ensure that your email address is correct, contains no spaces and that you click “Accept Term and Conditions” and then click “Sign Up”

 


 

TECHNICAL SUPPORT

 

In order to ensure a successful meeting, we strongly encourage all members to validate and test the video conferencing facility, download the MeetingPal AGM management application, register for the AGM, and download the meeting documentation pack BY NO LATER THAN 25 MAY 2021.  Technical support will be available till this date, but technical assistance on the day cannot be guaranteed given the high number of participants.

 

Email: Any time between 24 and 25 May 2021:                                 tyc@amdec.co.za

Telephonic: 10h00 – 12h00 between 24 and 25 May 2021:           021 001 3585